Privacy Policy
Last updated August 6, 2026
Diamond Quest is a private app families use to organize baseball and softball practice at home. It is built for children, which is why this page is specific rather than vague. It describes what the app actually stores and who can reach it.
Who controls the data
The adult who creates a family controls that family’s data. They decide who else is invited, what each person can see, whether video is used at all, and when anything is deleted. The person who runs this deployment can also see an account-level summary, which is described further down.
What is collected
From the adult account holder: an email address and a password, which is stored only as a hash by our authentication provider and is never visible to us.
About a player: only what a parent types in — a nickname, sport, age, whether they bat and throw right or left, positions they play or want to learn, and goals. A legal name is never required, and a nickname is what appears throughout the app.
From using the app: which drills were completed, how long they took, how many throws were made, quiz answers, streaks, and the in-game rewards earned.
Video, only if a parent chooses: practice clips a parent uploads, and the notes written about them.
For security: a record of who viewed a video and when, and a one-way scrambled version of the network address used. The actual address is never stored.
What is never collected
- No login, email address, or contact details for a child
- No location tracking, and no access to a device’s location
- No contacts, no photo library access beyond a clip a parent chooses to upload
- No advertising identifiers, no third-party ad networks, no tracking pixels
- No facial recognition and no biometric identification of any kind
Children’s privacy
Diamond Quest is designed to be used by a child under a parent’s supervision, on the parent’s account. Information about a child is entered by the parent, and a parent can view, correct, export or delete all of it at any time from inside the app.
Nothing about a child is disclosed to any third party for advertising or marketing. The app does not offer public profiles, chat, comments, messaging between families, or any other way for a stranger to reach a child.
Video, specifically
- A parent must record consent for a specific player before a single clip can be uploaded. Consent for one thing never implies consent for another.
- Clips are stored in private storage. There is no public URL. Playback happens through a link that expires five minutes after it is issued.
- Every view, download and deletion is written to an access log the parent can read.
- The default retention setting deletes the clip as soon as its evaluation is approved. A parent can instead choose to keep clips, auto-delete after a set number of days, or purge everything immediately.
- Sending video to an outside analysis service requires a separate consent that is off by default. With it off, no clip leaves the app’s own storage. Absence of consent is treated as refusal, never as permission.
- Share links never carry video. See below.
Share links
A parent can create a read-only link so someone without an account — a grandparent, say — can see how a player is doing. That page shows a nickname, practice counts, streaks and badges earned. It carries no video, no legal name, no birth date, no team and no location.
Anyone holding the link can open it, so treat it like a phone number. Links expire on a date the parent picks, every open is counted, and a parent can switch one off at any moment, which takes effect immediately.
Who can see what
People are invited by the account owner and given a role. A caregiver or coach sees only the specific players assigned to them, and only development information — never rewards, never other families, never another family member’s details. Access can be narrowed or removed at any time. These limits are enforced by the database itself, not only by what the app chooses to display.
The person who runs this app
The operator of this deployment can see an account-level overview: family names, the email addresses and roles of the adults on each account, when they last signed in, and each player’s nickname, sport, age and activity counts — practices, days practiced, badges and how many clips exist.
They cannot see through that page: no video, no still frame, no evaluation text, no development notes, no notes a parent wrote, and no birth dates. Every visit to that page is written to an access log.
Service providers
The app runs on hosting and database services that store this data on our behalf and are not permitted to use it for their own purposes. It is not sold, rented or shared for advertising, and there is no analytics or advertising tracking in the app.
How long things are kept
- Practice and game data: until the family deletes it or closes the account
- Video: per the retention setting above, deleted after evaluation by default
- Access and consent logs: about two years, so a parent can audit what happened
Your choices
From inside the app a parent can edit or delete any player’s information, delete individual clips or all of them at once, revoke anyone’s access, turn off any consent, kill any share link, and delete the entire family — which removes its data.
Changes
If this policy changes in a way that affects how information is handled, the date at the top changes and account holders are told inside the app.
Contact
Questions about this policy or a request about your family’s data can go to the person who runs this installation of Diamond Quest.